In-person event ideas are one of the best and evergreen options when it comes to hosting any event. With so much to offer to the audience, these events are by far the most successful of events from every category.
However, this industry changes with the trend. With technological innovations in the market, many of the in-person event ideas became technology driven like – online event registration, Whatsapp Automation, Event Ticketing, and much more. This blog will try to explore every aspect with context to in-person event solutions.
In-Person Events: Implementing Tech-Driven Tools & Techniques
In-person events are the favorite choices of audiences when it comes to going out for different occasions. Whether you consider the examples of live concerts, events, DJ nights, etc., or attending any ceremony these events are everywhere. On-ground events getting out of date with the current trends and culture made sponsors rethink this. All thanks to recent collaborations with new innovations, that made these events relive with us.
Now, most of the events are a perfect combination of physical and virtual aspects. While the selection of the venue, physical setup is present for the in-person event. The registration process, ticketing process, management process, etc. have gone virtual. In addition to this, in some cases, virtual event service providers handle the responsibility of making their reach at the global level.
Here are a few highlights of the In-person setup process:
- Selection of the Physical Venue
- Assembling the tools and equipment required for the event hosting
- Making a team of volunteers for managing the event throughout
- Arranging the host in the form of – any influencer, keynote speaker, etc.
- Deciding the budget and reaching out to the event sponsors
In addition to this, here are some highlights of the technological requirements –
- Online Event Registration Process
- Whatsapp Automation features for Businesses and Events
- Ticketing Platforms
- Tracking Event analytics and User Data
- Working on feedback from the audience
In-Person Event Solutions – Working With Tech Innovations
There are many solutions available in the market right now which make the hosting process less tedious and more reliable. Let’s have a quick look at some of the popular tech-driven solutions for hosting your event –
Online Ticketing Platform
Ticket selling before the actual event is one of the most tedious tasks to do. With the coming of Whatsapp For Event Tickets, the generation of tickets and tracking them down has become far easier. All the user has to do is scan the QR code via Whatsapp and complete the payment process on the payment page.
Additionally, the tickets will be automatically sent over the mail id with each and every detail of the event. By implementing these techniques, the hustle of getting so much workload before the event has gone down significantly.
Creation of Custom Landing Pages
This is very important for the promotional part of any event. As the distribution of banners and pamphlets has gone out of date in the current scenario, there is a need for a change. With the help of Whatsapp Event Registration or any other event service provider, you can create a customized landing page.
That landing page will act as the face of your event. It will contain a small and quick description of the event theme. In addition to this, that page will be used to share the link to the event on leading social media platforms such as Facebook, Instagram, Twitter, etc. Apart from these, these landing pages will store the data of registrations which will help you in further reaching out.
Digital Photo Booths
These virtual photo booths are often used for the creation of snaps, GIFs as well as short videos of the online and physical attendees of any particular event. In fact, this is one of the best strategies for enhancing channel engagement. Additionally, if your focus is on increasing organic traffic then digital booths are a great option to go with. With their hashtags and auto-generating captions, they are easily viewable to the audience.
Sending Digital Invitations
Your event is actually incomplete without the presence of your audience. Nowadays, due to the hustle in our daily routine, most of the event participants forget to attend the event. One of the causes for not attending is forgetting the date and time of the event.
Here is the solution for this. With the help of the Whatsapp Event Invitation feature, the users are sent reminder emails on the same day or a day prior to the actual event. This not only makes them aware of the event but also helps them to schedule their things accordingly.
Are These Solutions Worthy Of Using In Organizing On-Ground Events?
See, if you want to enjoy the event fully with your conventional methods and tactics coming to play then there is no point in using these services. However, going with the modern trends you are willing to host your event with some modifications.
These tech solutions will benefit you in many ways. Right from increasing the audience count for your event, publicly promoting your event in a digital way, decreasing your workload with accurate facts and figures to work upon, etc. Event organizers, however, can have the best of both worlds by holding hybrid events, which combine the intimacy of in-person events with the wider reach and accessibility of virtual events.
These solutions are the future of In-person events with lots of potential for better interaction and dealing with the audience.
Final Thoughts
You have to be familiar with the term – Event Technology. This can be easily defined as a set of digital tools as well as technologies that are most popular in the event industry. In addition to this, this vast field comes with the inclusion of all your primary event requirements such as –
- Check-In processes
- Registration Processes
- Outlining the activities of events along with diagramming and scheduling
- Publicizing your event on leading social media platforms
In-Person, events will never go out of style. This is because these services have learned to adapt to the current trends and are modifying themselves constantly.